Safeguarding & Legal

The room bookings are provided by Christ Central (“the Church”) at 3 London Road, Redhill, RH1 1LY.  The building has a number of rooms which may be in use by the Church, or other external hirers, at the time of the booking.

1. Hirer – Hirers must be over 18, will be the contact for the Church and are responsible for payment of all fees or other sums due in respect of the booking for that Hirer. 
2. Pricing – Prices are per the charging schedule available on the website www.christ-central.org.uk. The relevant rate to be applied to the booking is made by the Church. 
3. Acceptance of booking – The booking is binding on the Church when a confirmation of booking is sent by the Church and any required payments have been made.  This Term and Condition is subject to the “Other Conditions of Hire” in the Building Booking Policy. 
4. Invoicing & payment – Single bookings and regular bookings of less than a month are invoiced and due for payment prior to the start of the booking.  Regular bookings of more than one month are invoiced monthly, in advance. These invoices are due for payment within 14 days. Payments are to be made by direct payment into the Church bank account or debit/credit card unless agreed otherwise. Failure to pay or late payment of charges may result in the Church terminating access to the building. The Church reserves the right to take appropriate steps to recover arrears. 
5. Alterations to bookings by the Hirer: 
6. To cancel or reduce a booking period. For bookings of less than one month, 5 business days’ notice is required. For bookings over a month, 1 months’ notice is required. In the absence of the correct notice period the Church will invoice the user for the original booking.  
7. To extend a booking period – the Church will try to accommodate these requests at any time. 
8. Access to building – Hirers will be issued with a key card or electronic fob to access the Building and any rooms relevant to the booking. The key card/fob:
   1. remains the responsibility of the Hirer and will be replaced if lost or stolen. It is the Hirer’s responsibility to report it as lost or damaged.  There will be a £5 charge for all replacements.
   2. is not transferable and must not be given to visitors of the Building under any circumstances. 
   3. remains the property of the Church and will be cancelled at the end of the booking. 
9. No access areas – there are areas of the Building where access is prohibited at all times, even if the key fob allows access:
   1. the serving and kitchen area in the West Central Coffee Shop. 
   2. any door or area where a “No Entry” or similar sign is placed. 
10. Hirers are entitled to: 
    1. sole use of the area booked within the booked hours; 
    2. free internet access. Users must comply at all times with the relevant provisions of the Digital Economy Act 2010 and any other acceptable use policies when using free internet connection.  The Church has a high speed broadband connection, but cannot guarantee complete connectivity, if the reason is beyond our control.  Access to the free internet is not permitted unless it is during the time of the hire or is used while a customer of West Central.  The Hirer should “forget” the internet connection after the allowed period of use; and 
    3. pre-agreed use of the photocopier for hot-desk users.  This is subject to reasonable use, which is; unlimited scanning, 50 black and white copies and 10 colour copies. Further copies will be charged at 10p per black and white copy and 30p per colour copy. 
11. Parking – there is no permitted parking on site. However, Hirers needing to unload/load heavy equipment for their booking may park in one of the 6 spaces behind the Building (subject to availability). Hirers must relocate their vehicle once they are set up.  
12. Public Liability Insurance – The Hirer will provide evidence to the Church that they have appropriate insurance to cover all its legal liabilities for accidents resulting in injuries to persons, including participants in the hiring activity, and/or loss of or damage to the Church arising out of the letting.  To the extent that it is legally permissible, the Church will not be responsible for any injury to persons or damage to property arising out of the letting. 
13. Safeguarding – It is the Hirer’s responsibility to ensure that they have a current safeguarding policy, if one is necessary for their activities. Please be aware that there may be other users of the building at the same time as the Hirer’s booking.  
14. Responsibility for loss or damage –
    1. To the Church’s property – The Hirer agrees to indemnify the Church fully for any damage or loss caused to the Church, its fixtures, fittings & furnishings, by the Hirer or persons invited by the Hirer and against all claims, damages, costs and expenses arising out of non-observance of these terms and conditions. The Church shall determine whether any damage caused shall be made good and/or remedied by payment of damages (the assessments of which shall be in the sole discretion of the Church, such discretion not to be exercised unreasonably). 
    2. To the Hirer’s property – the Church accepts no responsibility for any loss of or damage to Hirer’s property (or that of their visitors) while they are using the Building or any of the services offered. Hirers will be entirely responsible for ensuring their property is safe and secure at all times 
15. Property left at the Building – the Church accepts no responsibility for equipment left in the Building.   The Church will take reasonable measures to inform the Hirer and give a reasonable time for the Hirer to collect the possessions at a time convenient to the Church. 
16. Vacating the Building – the Hirer should vacate the room or hot desk promptly at the end of their booking and return the room or area to the condition that it was found in. Vacuum cleaners are provided on each floor for use by the Hirer should these be required.   
17. Hirer’s guests – the Hirer shall ensure that the number of persons using the room does not exceed that agreed. The Hirer’s guests may access the Building when accompanied by the Hirer and for the purposes for which the Hirer booked the Building.  
18. Behaviour of Hirers and their guests – The Church requires that Hirers are responsible for ensuring their own behaviour and that of their guests is at all times appropriate to the shared business environment of the Building and respects the ethos of the Church. Access is at the Church’s discretion and will be reviewed if the Church concludes a Hirer’s or Hirer’s guest’s behaviour is not in accordance with the acceptable use of the Building.  The Hirer shall be responsible for providing adequate supervision to maintain order and good conduct. 
19. Spillages and breakages – should be notified to the Church when they happen.  The priority is to ensure everyone is safe and receives the necessary medical attention.  The Church will use its discretion to decide if a charge for cleaning or breakages is to be made.  
20. Reporting of Accidents and Incidents – Information about how to record Accidents and Incidents is available in each room on the information card. 
21. First Aid Kits – The Church will provide a first aid kit close to every room.  The location of the nearest one is on the information card in each room.   
22. Fire & Safety notices – it is the Hirer’s responsibility to ensure they have read and comply with all Fire & Safety notices posted in all rooms in the Building and make their guests aware of the content of the notices. 
23. Fire Exits – Fire exit doors to and from the Building must be kept unfastened unobstructed and immediately available for exit during the whole time the Building is in use and no obstruction shall be placed or allowed to remain in any corridor, pathway or driveway giving access to the Building. 
24. Food and drinks – food and drinks may be consumed in the Building, but food may not be prepared or cooked in the Building without the written permission of the Church.  
25. Smoking – the Building is a non-smoking area (including e-cigarettes). 
26. Alcohol – small quantities of alcohol for personal consumption are allowed.  It may not be bought or sold in the Building. 
27. Animals – Except in the case of trained assistance animals, no animals shall be permitted in the Building. 
28. Electrical Items – all mains electrical items being used on the Premises must have the necessary test certificate in place. 
29. GDPR – the Church undertakes that, in performing its obligations, it shall comply with the provisions of GDPR regulations and all other applicable laws relating to the processing of Personal Data as defined by GDPR.  Both parties warrant that they are registered under the Data Protection Act in respect of the collection, processing and use of the Service. Each party will comply with the Act including but not limited to its obligations in respect of any personal data, which it may supply to or receive from the other party. 
30. Confidentiality – both the Church and the Hirer shall maintain strict confidence and shall not disclose to any third party any information or material relating to the other or the other’s business, which comes into that party’s possession and shall not use such information and material. This provision shall not, however, apply to information or material, which is or becomes public knowledge other than by breach by a party of this clause. 
31. CCTV – the Church uses CCTV throughout the Building including some surrounding areas and it is used in accordance with the Data Protection Act. CCTV is only accessed by authorised representatives of Christ Central to guard our employees or customers, to protect business interests, to ensure quality customer service and comply with legal and regulatory obligations. If you require a copy of CCTV footage, please contact info@three-central.co.uk. 
32. Responsibility for carrying out legitimate business in the Building – the Church will make such enquiries as it thinks reasonable to establish the nature of the activities and business of Hirers.  The Church is not responsible for the legitimacy of a Hirer’s business or other associated activities. 
33. Provision of Services – the Church will take all reasonable steps to ensure the protection from loss, damage or destruction of the Services offered to the Hirer. 
34. Right to Provide Services – the Church warrants that it has the right to provide the Services but otherwise the Services are provided on an “as-is” basis without warranty of any kind, express or implied, oral or written including, without limitation, the implied conditions of merchantable quality, fitness for purpose and description, all of which are specifically and unreservedly excluded. In particular, but without limitation, no warranty is given that the Services are suitable for the purposes intended by the Hirer. The Church warrants that the Services will be supplied using reasonable care and skill. The Church does not warrant that the Services supplied are error-free, accurate or complete.  
35. Liability for the Services – the Church shall not be liable for any claim arising out of the performance, non-performance, delay in delivery of or defect in the Services nor for any special, indirect, economic or consequential loss or damage howsoever arising or howsoever caused (including loss of profit or loss of revenue) whether from negligence or otherwise in connection with the supply, functioning or use of the Service. Any liability of the Church shall in any event be limited to the fees paid by the Hirer in the month in which the event of default arises. The Hirer shall fully indemnify the Church against any liability to third parties arising out of the Hirer’s use of the Services. 
36. Public Safety – The Hirer shall comply with all statutory requirements regarding health and safety in all aspects of their activities and shall be responsible for the prevention of endangering public safety.  The Hirer shall be responsible during the hiring for the safety of the Church and the preservation of good order and decency therein. It is the Hirer’s responsibility to ensure that all those attending are made aware of the fact that they do so in all respects at their own risk. 
37. Protection of Premises and Property – furniture, fixtures and fittings shall not be removed or interfered with in any way (including decorating of any kind necessitating the drilling of holes or fixing by nails or screws into any part of the Building).  On no account shall inflammable, dangerous or noxious materials be brought onto the premises. 
38. Right of Access – The Church and its agents reserve the Right of Access to the Premises during the letting.  Except in special circumstances this will be agreed with the Hirer prior to the letting. 
39. Right to Refuse Admission – the Church reserves the right to refuse admission to the Building at all times. 
40. Cancellation of booking by Church under the “Other Conditions of Hire” in the Buildings Bookings policy – the Church reserves the right not to refund any monies received in advance. 
41. Refunds – are at the discretion of the Church and the Church is not obliged to refund any amounts for a booking.  
42. Notices – All written notices to be served on or given to the Hirer shall be sent or delivered to the Hirer’s principal place of business and shall be treated as having been given upon receipt. 
43. No Right to Ownership – nothing in these Terms and Conditions confers any security of tenure or other right of exclusive possession or rights of occupation on a Hirer. 
44. Alterations to Terms and Conditions – the Church may at any time alter these Terms and Conditions and the Services offered and may also alter the level of charges applicable.  Prior notice to users of any such alterations will be provided via email. 
45. Agreement to Terms and Conditions – by making a booking, paying for the same, and using the Building, Hirers accept these Terms and Conditions. 

15th December 2021